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Add Guests Individually (and send personalized invitations) [for Party Host]

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By YAY List Support

November 19, 2022

Suitable for:

  • Printed invitations
  • Email Invitations
  • SMS / Text Message invitations
  • Social Media / Messaging Apps invitations (e.g. Facebook, WhatsApp, etc)


Great for when:

  • You want to send / distribute personalized invitations to all guests
  • You want to control guest count limits per guest


When you "Add guests Individually"...

  • You add your guest's name (required)
  • You can also add your guest's email (optional)
  • You choose the total number of people included with this guest's invitation (including the named guest)
  • When you send your invitation, this guest will receive a personalized invitation with a unique invitation link, just for them! (which will help you track if they've received and viewed their invitation to your event)


Alternative Method:


How to Add Guests Individually (and send personalised invites)

Step 1: Access the 'Invite Guests' screen

There are two ways you can access this page:

  1. You will be automatically forwarded to this page after clicking the "Continue" button on the 'Preview' page
  2. You can come back to this page anytime by going to "Hosted Parties" in the main menu, then clicking on "View / Edit Event" for the event, and then click "Invite Guests" in the timeline menu for the event at the top of the page (see image below)

Step 2: Choose "Add Guests Individually"

 


Step 3: Add guests to your guest list

  • Add your guest's info and click "Add to Guest List" button
  • NOTE: Your guests have NOT been sent their invitations yet!!! At this point, they have simply been added to your guest list.  See next step for how to send your invites.


Step 4: Send your invitations

  • Once all your guests have been added, you will see them listed on your guest list on this page, now it's time to SEND your invitations out


To Send / Print Invitations in Bulk 

  • Select the guests you'd like to "Bulk Email" or "Bulk Print" by clicking on the respective checkbox for each guest
  • Once done, in the bottom right hand corner, click the "Send Selected Invites" button to send and print in bulk for all the selected guests


To Send / Print Invitations One-At-A-Time

  • To send an invitation to one guest only, hover your mouse over (or click on mobile devices) the ellipsis (3 vertical dots) icon found under the "More Options" column
    • You'll see the options to send the invitation individually appear, there are three options:
    • Email:  Emails this guest only with their invitation
    • Print: Redirects you to the screen to download and print the invitation for this guest only
    • Copy Link: Copies the unique link for this guest to your clipboard so that you can share it with this guest using any method you'd like (e.g. SMS / Text Message, WhatsApp, Facebook Messenger, etc)



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